Overview:

The Bookkeeping Administrative Assistant is responsible for completing administrative tasks related to bookkeeping. Tasks include collecting, organizing, sending and receiving credit card charges, accounts payable, payroll, deposits and other duties. 

Job Duties: 

Credit Card Charges (40%)

• Collecting charge slips from staff

• Organizing according to transaction list

• Sending/receiving to/from accountant

• Copying applicable charges for grant reports

Account Payable  (30%)

• Collecting from staff

• Sending/receiving to/from account

• Copying applicable invoices for grant reports

• Mailing checks

Payroll (5%)

• Sending/receiving to/from accountant

Deposits (10%)

• Prep bookstore deposits and other cash/checks for Bank

• Managing change for store

• Taking deposits to bank

Other Duties (15%)

• Filing

• Assistance with year-end tasks

• Equipment inventory

• Projects as assigned

Job Skills and Qualifications:

• Minimum of two years experience in administrative role 

• Driver’s license and vehicle to transport paperwork/deposits

• Excellent organizational skills and attention to detail

• Experience with excel

• Must be able to pass a background check

Supervised by the Executive Director

Starting Salary: $16 per/hr @ 15 hrs/wk